Information to Vendors
1.1 Vendors are invited to submit a Technical and a Financial Proposal, for services required for the development and maintenance of a website for the Caribbean Agricultural Health and Food Safety Agency (CAHFSA). The proposal will be the basis for a contract with the Caribbean Agricultural Health and Food Safety Agency.
1.2 The assignment shall be implemented in accordance with the scope outlined in the Terms of Reference. Please note that: (i) the costs of preparing the proposals are not reimbursable as a direct cost of the assignment; and (ii) CAHFSA is not bound to accept any of the proposals submitted.
1.3 CAHFSA’s policy requires that vendors provide professional, objective, impartial advice and at all times hold CAHFSA’s interests paramount, without any consideration for future work, and strictly avoid conflicts with other assignments or their own corporate interests. Vendors shall not be hired for any assignment that would be in conflict with their prior or current obligations to other clients, or that may place them in a position of not being able to carry out the assignment in the best interest of CAHFSA.
2. Preparation of Technical and Financial Proposals
2.1 Vendors are requested to submit two separate proposals using Standard English – a Technical Proposal and a Financial Proposal.
2.2 In preparing the Proposals, vendors are expected to examine the information constituting this Expression of Interest (EOI) in detail. Material deficiencies in providing the information requested may result in rejection of a proposal.
2.3 While preparing the Technical and Financial Proposals, vendors must give particular attention to the following:
(i) If a vendor considers that it does not have all the expertise for the assignment, it may obtain a full range of expertise by associating with individual vendors(s) and/or other firms or entities in a joint venture or sub-consultancy, as appropriate.
2.4 The Technical Proposal shall provide the following information:
(i) A brief description of the vendor’s recent experience on comparable assignments
(ii) A detailed description of services and work plan/schedule for performing the assignment
(iii) Recent CVs of principal/key staff member (s)
(iv) A detailed description of the proposed methodology
2.5 The Financial Proposal should list all costs associated with the assignment. If appropriate, these costs should be broken down by activity.
3. Submission, Receipt, and Opening of Proposals
4. Proposal Evaluation
4.1 An evaluation team will evaluate the proposals on the basis of their responsiveness to the Terms of Reference.
4.2 After the evaluation of quality is completed, CAHFSA shall notify those vendors whose proposals did not meet the minimum qualifying mark or were considered non-responsive to the EOI and Terms of Reference.
4.3 The successful vendor selected will undertake discussions with a team from CAHFSA pertaining to the Technical and Financial Proposals and the proposed methodology (work plan).
5. Award of Contract
5.1 The contract will be awarded following discussions.
5.2 The vendor is expected to commence the assignment on the date specified in the schedule.
6.1 Information relating to evaluation of proposals and recommendations concerning awards shall not be disclosed to the vendors who submitted the proposals or to other persons not officially concerned with the process, until the successful vendor has been notified that it has been awarded the contract.
Kindly see attachment for more information about this call for expression of interest: Website Development and Maintenance of the Caribbean Agricultural Health and Food Safety Agency (CAHFSA)